Why Automate Document Management?
As high-tech as the business world has become, your company probably manages its electronic documents as if they were still paper.
It's time for your people to do their jobs and leave the "manual labor" to the computers.
When you automate your document management, three great things will happen:
Productivity increases. Why? Because all of the time formerly wasted on the manual aspects of managing documents is now recaptured and put to better use.
Accountability increases. You know - and can prove - that processes are being followed, information is being protected, and documents are being exposed to only the people who should see them.
Process errors are eliminated. You always know who changed what in a document. You have a detailed history of who reviewed and approved documents - and when. You know exactly where to find the latest version of a document and if anyone has yet to approve it. No more version control issues.
So, what exactly is a process?
We define a process as the set of rules and workflow around a set of documents.
In other words, one document, such as a contract, is not a process, but all contracts that use that same template would be a process.
Here are examples of processes:
Contracts, Purchase Orders, Timesheets, Policies, CAD files, Work orders, Expense reports, Flight records, and the list can go on and on.